Daman Iconz Cricket Club (DICC) – Privacy Policy

Last Updated: November 2025
Location: Leicester, United Kingdom

Daman Iconz Cricket Club (“the Club”, “we”, “us”, “our”) is committed to protecting the personal information of all members, parents, volunteers, officials, and visitors.
This Privacy Policy explains how we collect, store, use, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Personal Data We Collect

We may collect the following types of information:

• For Adult Members & Players
• Full name
• Contact details (phone number, email, address)
• Date of birth
• Emergency contact details
• Medical or injury information (where relevant)
• Payment records (membership fees, kit purchases, match fees)
• Photographs or videos for club promotion
• Performance and selection information
• DBS check details (for volunteers)
• For Junior Members (Under 18)
• Child’s name, age, and date of birth
• Parent/guardian contact details
• Medical and allergy information
• Emergency contacts
• Attendance and progress records
• For Visitors, Volunteers, and Coaches
• Contact details
• DBS status
• Coaching or qualifications records

We collect information through:

• Online or paper registration forms
• WhatsApp or communication groups
• Website contact forms
• Payments (cash, bank transfer, or online transactions)
• Training and match attendance
• Social media interactions
• Event registrations (All Stars, Dynamos, Camps)

3. Why We Collect Data (Legal Basis for Processing)

We process personal data for the following reasons:

A. Club Administration

• Registering players and managing membership
• Assigning teams and match selections
• Managing payments and club finances

• Communicating about fixtures, training, cancellations, and events

B. Safety & Welfare

• Emergency medical support
• Safeguarding and child protection
• Health and injury management

C. Legal Compliance

ECB (England & Wales Cricket Board) requirements

• Insurance and liability purposes
• Safeguarding documentation

D. Marketing & Promotion (with consent)

• Posting team photos, match highlights, or promotional videos
• Displaying sponsor content
• Updating website and social platforms

4. How We Use Personal Data

Your data may be used for:

• Registering you with relevant cricket leagues
• Submitting player stats and eligibility
• Handling membership payments
• Communicating via phone, email, WhatsApp
• Managing Club events, competitions, and training
• Ensuring safety, safeguarding, and incident reporting
• Producing club materials (banners, social media posts, programmes)

5. How We Store & Protect Your Data

We take your privacy seriously. All data is stored securely through:

• Encrypted devices
• Password-protected systems
• Restricted access (only committee members who need it)
• Secure cloud applications
• Proper disposal of old records
• We do not sell, trade, or pass on your information to third parties, except where necessary for cricket operations (e.g., leagues, insurance providers, ECB programmes).

We may share limited information with:

• The ECB (for league registration, DBS checks, All Stars/Dynamos)
• Leicestershire & Rutland Cricket League
• Insurance providers
• Local authorities (for ground bookings)
• Emergency services (only when required)
• We do not share data with commercial companies unless required for kit, equipment orders, or sponsorship agreements — and only with consent.

7. Photography & Media

The Club may take photos and videos during:

• Matches
• Training
• Presentations
• Events

Used for:

• Website
• Social media
• WhatsApp
• Posters and sponsors
• Members can opt out at any time by informing the Secretary or Safeguarding Officer.

We keep data only for as long as necessary:

• Adult member records: up to 6 years after leaving
• Junior records: until the child turns 21 (for safeguarding)
• Financial records: 6 years
• DBS checks: expiry date only
• WhatsApp groups: reviewed yearly

9. Your Rights (UK GDPR)

You have the right to:

• Access your personal data
• Request corrections
• Request deletion (“right to be forgotten”)
• Restrict processing
• Withdraw consent
• Object to marketing
• Request data transfer
• All requests will be processed within 30 days.

If a data breach occurs:

• We will notify affected individuals as soon as possible
• A breach report may be filed with the Information Commissioner’s Office (ICO)
• Measures will be taken to prevent future breaches

By joining a DICC WhatsApp group, you agree to:

• Use the platform responsibly
• Avoid abusive or inappropriate content
• Understand that your phone number is visible to all group members
• Admins may remove anyone who breaches communication standards.

For any questions, requests, or complaints, contact:

Secretary – Daman Iconz Cricket Club
Email: Check Contact
Phone: Check Contact
Safeguarding Officer: Check Contact
Vice Chairman: Rijo Joseph

13. Acceptance of This Policy

By registering with Daman Iconz Cricket Club or participating in any activity, you acknowledge that you have read, understood, and agreed to this Privacy Policy.