Daman Iconz Cricket Club (DICC) – Privacy Policy

Last Updated: November 2025
Location: Leicester, United Kingdom

Daman Iconz Cricket Club (“the Club”, “we”, “us”, “our”) is committed to protecting the personal information of all members, parents, volunteers, officials, and visitors.
This Privacy Policy explains how we collect, store, use, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Personal Data We Collect

We may collect the following types of information:

• For Adult Members & Players
• Full name
• Contact details (phone number, email, address)
• Date of birth
• Emergency contact details
• Medical or injury information (where relevant)
• Payment records (membership fees, kit purchases, match fees)
• Photographs or videos for club promotion
• Performance and selection information
• DBS check details (for volunteers)
• For Junior Members (Under 18)
• Child’s name, age, and date of birth
• Parent/guardian contact details
• Medical and allergy information
• Emergency contacts
• Attendance and progress records
• For Visitors, Volunteers, and Coaches
• Contact details
• DBS status
• Coaching or qualifications records

We collect information through:

• Online or paper registration forms
• WhatsApp or communication groups
• Website contact forms
• Payments (cash, bank transfer, or online transactions)
• Training and match attendance
• Social media interactions
• Event registrations (All Stars, Dynamos, Camps)

3. Why We Collect Data (Legal Basis for Processing)

We process personal data for the following reasons:

A. Club Administration

• Registering players and managing membership
• Assigning teams and match selections
• Managing payments and club finances

• Communicating about fixtures, training, cancellations, and events

B. Safety & Welfare

• Emergency medical support
• Safeguarding and child protection
• Health and injury management

C. Legal Compliance

ECB (England & Wales Cricket Board) requirements

• Insurance and liability purposes
• Safeguarding documentation

D. Marketing & Promotion (with consent)

• Posting team photos, match highlights, or promotional videos
• Displaying sponsor content
• Updating website and social platforms

4. How We Use Personal Data

Your data may be used for:

• Registering you with relevant cricket leagues
• Submitting player stats and eligibility
• Handling membership payments
• Communicating via phone, email, WhatsApp
• Managing Club events, competitions, and training
• Ensuring safety, safeguarding, and incident reporting
• Producing club materials (banners, social media posts, programmes)

5. How We Store & Protect Your Data

We take your privacy seriously. All data is stored securely through:

• Encrypted devices
• Password-protected systems
• Restricted access (only committee members who need it)
• Secure cloud applications
• Proper disposal of old records
• We do not sell, trade, or pass on your information to third parties, except where necessary for cricket operations (e.g., leagues, insurance providers, ECB programmes).

We may share limited information with:

• The ECB (for league registration, DBS checks, All Stars/Dynamos)
• Leicestershire & Rutland Cricket League
• Insurance providers
• Local authorities (for ground bookings)
• Emergency services (only when required)
• We do not share data with commercial companies unless required for kit, equipment orders, or sponsorship agreements — and only with consent.

7. Photography & Media

The Club may take photos and videos during:

• Matches
• Training
• Presentations
• Events

Used for:

• Website
• Social media
• WhatsApp
• Posters and sponsors
• Members can opt out at any time by informing the Secretary or Safeguarding Officer.

We keep data only for as long as necessary:

• Adult member records: up to 6 years after leaving
• Junior records: until the child turns 21 (for safeguarding)
• Financial records: 6 years
• DBS checks: expiry date only
• WhatsApp groups: reviewed yearly

9. Your Rights (UK GDPR)

You have the right to:

• Access your personal data
• Request corrections
• Request deletion (“right to be forgotten”)
• Restrict processing
• Withdraw consent
• Object to marketing
• Request data transfer
• All requests will be processed within 30 days.

If a data breach occurs:

• We will notify affected individuals as soon as possible
• A breach report may be filed with the Information Commissioner’s Office (ICO)
• Measures will be taken to prevent future breaches

By joining a DICC WhatsApp group, you agree to:

• Use the platform responsibly
• Avoid abusive or inappropriate content
• Understand that your phone number is visible to all group members
• Admins may remove anyone who breaches communication standards.

For any questions, requests, or complaints, contact:

Secretary – Daman Iconz Cricket Club
Email: Check Contact
Phone: Check Contact
Safeguarding Officer: Check Contact
Vice Chairman: Rijo Joseph

13. Acceptance of This Policy

By registering with Daman Iconz Cricket Club or participating in any activity, you acknowledge that you have read, understood, and agreed to this Privacy Policy.

Daman Iconz Cricket Club (DICC) – Data Protection Policy

Last Updated: November 2025
Approved by: Club Management Committee
Applies to: All club officials, coaches, players, parents, volunteers, and administrators.

1. Purpose of This Policy

This Data Protection Policy sets out how Daman Iconz Cricket Club (“the Club”, “we”, “our”) collects, uses, stores, and protects personal data in compliance with the UK GDPR and the Data Protection Act 2018.

The aim is to ensure all personal information handled by the Club is:

• Stored securely
• Used lawfully and fairly
• Kept accurate and up to date
• Only accessed by authorised individuals
• Deleted when no longer required

This policy applies to:

• All members (adult and junior)
• Parents/guardians
• Coaches and volunteers
• Committee and management members
• Team managers, activators, administrators
• Anyone handling or processing club data

It covers all data collected through:

• Membership forms
• WhatsApp groups
• Website or email communication
• All Stars and Dynamos registration
• Training and match attendance
• Club events and presentations
• Financial transactions and kit purchases

3. Types of Data We Collect
A. Personal Data

• Name
• Address
• Date of birth
• Phone number / email
• Emergency contacts
• Parent/guardian details (juniors)

B. Sensitive Data

• Medical information
• Injuries
• Allergies
• Disability or support needs

C. Cricket-Related Data

• Player statistics
• Match availability
• Payment records
• Disciplinary records

• Photographs
• Videos
• Promotional content

4. Lawful Basis for Processing

The Club processes personal data based on one or more of the following:

• Consent (junior photos, marketing)
• Contractual necessity (membership registration, league participation)
• Legal obligation (safeguarding, accident reporting)
• Vital interests (medical emergencies)
• Legitimate interest (communications, team operations)

5. Data Storage & Security Measures

We commit to:

• Storing all digital data on password-protected devices
• Limiting access to authorised committee members only
• Encrypting sensitive and safeguarding data
• Keeping physical documents locked securely
• Not sharing member information unnecessarily
• Using Google Drive, ECB systems, or secure club devices only
• Reviewing and deleting old data annually

No club data shall be stored on unsecured personal devices without committee permission.

6. Sharing of Data

Data may be shared with:

• ECB (for league registration, DBS checks, All Stars/Dynamos)
• Leicestershire & Rutland Cricket League
• Insurance providers
• Medical professionals (in emergencies)
• Local authorities (grounds & events)
Data will never be sold to third parties.
• Photos may be published on:
• Club website
• Social media
• Posters
• Printed material
• But only if consent is provided (especially for minors).

7. WhatsApp & Communication Data

The Club uses WhatsApp for communication about:

• Fixtures
• Training
• Cancellations
• Announcements

• Their phone number is visible to others in the group
• Group rules must be followed
• No personal or sensitive data should be shared unnecessarily

8. Data Retention

We retain data only for as long as required:

At the end of retention, data is securely deleted or destroyed.

9. Individual Rights Under UK GDPR

Every individual has the right to:

• Access their data
• Rectify incorrect data
• Request deletion of data
• Restrict or object to processing
• Withdraw consent
• Data portability
• Be informed about data usage

Requests shall be processed within 30 days.

10. Data Breach Procedure

In the event of a data breach:

1. The Data Protection Lead (Secretary) must be informed immediately.
2. The breach will be assessed for severity.
3. Affected individuals will be notified promptly.
4. Serious breaches will be reported to the ICO within 72 hours.
5. Preventative actions will be documented and implemented.

11. Roles & Responsibilities
Committee

Must ensure the club operates within data protection laws.

Secretary (Data Protection Lead)

• Oversees all data handling
• Responds to data requests
• Maintains secure storage
• Reports breaches

Safeguarding Officer

• Ensures safe handling of junior data
• Works with ECB safeguarding teams
• Manages photo/video permissions

Administrators

• Handle registration data
• Ensure secure collection and storage
• Report any accidental data exposure

• Protect all financial information
• Maintain secure transaction records

Coaches & Team Managers

• Use player data only for cricket purposes
• Keep team lists and medical information secure

By joining or participating in Daman Iconz Cricket Club activities, members agree to adhere to this Data Protection Policy as part of their membership conditions.

These Terms & Conditions (“T&Cs”) apply to all members, players, parents, volunteers, coaches, and visitors of Daman Iconz Cricket Club, Leicester (“the Club”).
By joining or participating in any club activity, you agree to abide by these T&Cs.

1. Membership & Registration

• All members must complete a yearly registration form and agree to club policies.
• Membership fees must be paid in full before participating in league matches or training.
• Membership is non-refundable except in exceptional circumstances approved by the Committee.
• The club reserves the right to refuse or cancel membership if behaviour violates club rules.

2. Player Responsibilities

Players must:

• Follow the Club’s Code of Conduct.
• Arrive on time for matches and training.
• Notify captains/managers early if unavailable.
• Wear correct kit and protective equipment.
• Respect umpires, officials, teammates, and opponents.
• Failure to comply may result in fines, suspension, or removal from teams.

3. Parent/Guardian Responsibilities (Junior Players)

Parents agree to:

• Ensure children arrive and leave safely.
• Inform coaches of medical conditions or special needs.
• Support positive behaviour and avoid sideline coaching.
• Give consent for emergency medical treatment if required.
• Understand that photographs/videos may be taken for club promotion unless they opt out.

• Membership, match fees, indoor nets, kit fees, and event payments must be paid on time.
• No player will be selected for matches if fees are overdue.
• Refunds are made only in rare cases and at Committee discretion.
• The Club is run voluntarily and all income goes toward running costs, equipment, and development.

5. Selection & Playing Time

• All selections are made by captains and team managers based on:
• Attendance
• Fitness and form
• Team balance
• Discipline
• Commitment to training
• Selection is not guaranteed for any member.

6. Safety & Equipment

• Players must wear helmets when batting or wicket keeping.
• The club is not responsible for loss or damage to personal equipment.
• Dangerous play or misuse of equipment will result in disciplinary action.
• Players must report injuries to captains or coaches immediately.

The following are strictly prohibited:

• Abuse or disrespect toward teammates, officials, or opponents
• Bullying or harassment
• Racism, discrimination, or exclusion
• Violent behaviour
• Any form of corruption, betting, or match manipulation
• Damage to club property
• Breaches may lead to suspension or termination of membership.

8. Safeguarding & Welfare

The Club follows ECB Safeguarding Standards.

• All adults working with children must have valid DBS checks.
• Children must never be left unsupervised at club activities.
• Any safeguarding concern must be reported to the Safeguarding Officer immediately.

The club may use photographs or video clips for promotional purposes (website, social media, posters).

• Parents or players can request to opt out in writing.
• No harmful or inappropriate images will ever be used.

The club may cancel sessions due to weather, safety concerns, or ground unavailability.

• Members will be notified via WhatsApp or email.
• Refunds for cancelled training sessions are not guaranteed.

11. Use of WhatsApp & Social Media

Members must:

• Keep messages respectful and club-related.
• Not share offensive, political, or inappropriate content.
• Avoid arguments, bullying, or personal attacks.
• Refrain from sharing confidential club matters publicly.
• Admins may remove members who misuse communication channels.

12. Data Protection (GDPR)

The Club will:

• Store personal data securely.
• Only use data for club operations and league requirements.
• Never sell or misuse member information.
• Remove or update your data upon request.

• The Club holds public liability insurance as required by the league.
• Members participate at their own risk and must assess their own fitness.
• The Club is not responsible for injuries resulting from normal sporting activity.

14. Junior Transport Policy

The Club does not provide transport for juniors.

• Parents are responsible for drop-off and collection.
• Team managers may help coordinate lifts but take no liability.

The Club may terminate membership if:

• Fees remain unpaid
• There is serious misconduct
• Safeguarding concerns arise
• A member breaches these Terms & Conditions
• No refund will be given in cases of disciplinary removal.

16. Acceptance of Terms

By joining the club, attending training, participating in matches, or registering a child, you agree to these Terms & Conditions and all associated policies.[/centre]